CLASS SUMMARY: Under general direction, incumbent(s) handles payment for travel, and mileage reimbursement, maintains financial records, processes check printing for weekly vouchers, and manages petty cash request and reimbursements. Incumbent(s) provides direct support of schools and departments in all aspects of the account record keeping system. Incumbent(s) is responsible for accurate interpretation of Arizona Revised Statutes (ARS) Chapter 15 and Uniform System of Finance Records (USFR) and helps to ensure that District procedures follow these guidelines.
Provides technical assistance and training to District personnel regarding allowable fund expenditures and District procedures according to regulations outlined in the USFR and the ARS Title 15.
Analyzes budget capacity and cash availability for expenditures and collaborates with the program and/or fund coordinators and the schools to effectively utilize funds.
Assists the Accounting Supervisor with implementing the District’s expenditure process according to guidelines outlined in the USFR and the ARS Title 15.
Analyzes transactions, balances fund records and prepares journal entries and cash transfers, reconciles outside bank accounts with MUNIS general ledger and ensures compliance with USFR guidelines.
Posts and reconciles all sources of revenue for the District in accordance with USFR guidelines.
Maintains communication with the staff, community, schools, vendors, and governmental agencies by answering inquiries.
Processes check printing for weekly vouchers, including reviewing and confirming accounts payable check reports, verifying check and address information, prints and mails check, and make sure supplements get to the Governing Board members.
Coordinates accounting records for finance related items in order to facilitate reconciliation of cash and expenditures with the County Treasurer and District banks.
Handles payments for travel and mileage reimbursements, including verifying reimbursement request are allowable under Accounting practices, District policies, and state regulations. Ensures request do not exceed the maximum rate and mileage is correct. Contacts employees if additional information is needed or if unable to approve payment reimbursement. Approves payment request and submits to accounts payable for printing of check
Manages petty cash request and reimbursements, to include monitoring and updates procedures, processing request, and writing checks for initial draw of petty cash. Determines if purchases qualify as incidental buying, requests proper paperwork and receipts, makes recommendations on whether to reimburse petty cash, and writes checks to reimburse petty cash. Ensures schools and departments do not spend before petty cash is reimbursed. Keeps spreadsheet and tracks all transactions, ensures all petty cash and remaining paperwork is returned, and performs end-of-year reconciliations.
Collaborates with Accounting Supervisor and Director of Finance to develop process manuals for expenditures within areas of assignment. Trains and communicates with schools and departments to implement these procedures.
Coordinates with program directors on the allocations of federal and state grants to ensure efficient cash management and compliance with federal and state guidelines.
Prepares financial reports and queries as required by State and Federal laws and Governing Board Policy. Ensures all reports contain equivalent data.
Performs other duties as required.
To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.
It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.
· Bachelor’s degree in Finance, Accounting, or related field.
KNOWLEDGE AND SKILLS REQUIRED:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills required, but not limited to, for this position include:
· Understanding governmental accounting principals;
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Job Contact Information
Monday, June 10, 2019 12:00 AM
(Mountain Standard Time)