Job: Payroll Manager

This posting has expired and is no longer available.

Job Description

Openings as of 1/13/2017
Administrative/Office Support

  • Payroll Manager JobID: 4208
  • Position Type:
    Administrative/Office Support/Office Supervisor

  • Date Posted:
    12/23/2016

  • Location:
    Payroll

  • FTE/Hours per week:1.0

      
    GRADE:
    3590
    Starting Salary Range:
    $55,673.00-$64,616.00
    POSITION CONTROL:
    3343
    DEPARTMENT:
    Payroll
    ACCOUNTABLE TO:
    Director of Finance
    FLSA STATUS:
    Exempt

    CLASS SUMMARY: Under general direction, incumbent manages the Payroll Department to include overseeing the payroll operations, supervising department staff, implementing and overseeing payroll information systems, and collaborating with District staff on identifying needs and resolving problems. Incumbent analyzes and reconciles general ledger accounts and bank accounts, developing and preparing required reports, and coordinates with internal and external auditors to ensure compliance.

    DUTY
    NO.

    ESSENTIAL DUTIES
    FRE-
    QUENCY
    BAND/
    GRADE
    Oversees and implements operations and procedures for the Payroll Department to ensure accurate and timeliness of wage payments to employees. Ensures payroll operations remain compliant by researching and interpreting applicable laws and regulations. Makes recommendations to the Director of Finance to change or develop policy options in regards to the payroll operations of the District. Daily
    30%
    C5
    Supervises departmental staff including determining workloads, establishing work schedules, monitoring work performance, recommending new hires and termination, training on payroll procedures, providing staff development programs, conducting performance evaluations, resolving staff conflicts, and interpreting and implementing policies and procedures. Daily
    25%
    C5
    Collaborates with other district staff in identifying needs and resolving problems regarding software systems that integrate with the payroll system, payroll expenditures, encumbrances, and payroll policies and procedures. Daily
    15%
    C5
    Analyzes and reconciles general ledger accounts and bank accounts affected by payroll. Reconciles personnel databases to payroll databases. Weekly
    5%
    C5
    Develops, prepares, and submits reports for the District, outside agencies, and vendors including federal and state payroll tax and wage reports, employee W-2’s, and other required reports. Quarterly
    10%
    C5
    Coordinates with internal and external auditors to ensure compliance with state and federal laws and regulations and District policies. Annually
    10%
    C5
    Provides training and communication to district staff of on payroll operations such as wage and hour reporting requirements, Fair Labor Standards Act (FLSA) reporting standards, and payroll information system management. Annually
    5%
    C5
    Performs other duties as required. As
    Required
    REQUIRED QUALIFICATIONS:
    To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.
    • High School diploma or equivalent (G.E.D.) prior to being hired;
    • Three years of payroll processing experience;
    • Three years of supervisory experience.
    PREFERRED QUALIFICATIONS:
    It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.
    • Bachelor’s degree in Finance, Accounting, Business Management or related field;
    • Three years of school district payroll supervisor experience;
    • Proficiency in English and Spanish Language.
    KNOWLEDGE AND SKILLS REQUIRED:
    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Skills required, but not limited to, for this position include:
    • Applying the supervisory process;
    • Understanding payroll operation procedures;
    • Understanding external auditing processes;
    • Integrating payroll information systems;
    • Understanding collaborative process;
    • Interpreting and implementing laws and regulations governing payroll operations;
    • Applying budgeting theories and principles;
    • Reporting required payroll information to regulating agencies;
    • Using computer-related software applications;
    • Analyzing payroll expenditures and encumbrances;
    • Troubleshooting payroll-related software;
    • Demonstrating presentation techniques;
    • Engaging and encouraging interpersonal communication skills while interacting with supervisors, staff, students, etc. to exchange information.
    PHYSICAL REQUIREMENTS:
    The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally requires to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

    WORKING ENVIRONMENT:
    The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The noise level in the work environment is usually quiet.